Record sickness, family leave, unauthorised and other absences, see each person's calendar, and download the absence report for payroll.
For managers
Record every absence in Care App: sickness, maternity, paternity and other family leave, unauthorised absence, compassionate leave, unpaid leave, jury service and training. Annual leave is booked in Holiday and appears with the other absences once it is approved. Your payroll provider uses the absence report to work out sick pay, maternity pay and the rest.
Record an absence
- In the sidebar, open Staff Absences and press Log Absence.
- Choose the staff member and the Absence.
- Enter the First day and Last day. For a single day, tick Half a day if it was half a day.
- Choose whether it is Paid, or leave it for your payroll provider to decide.
- For maternity, paternity, adoption, shared parental and neonatal care leave, enter the date asked for, such as the expected week of childbirth.
- Add any notes and press Save.
One person's calendar
- Open the person from Users and choose the Absences tab.
- The year is shown month by month, coloured by absence, with totals for the year.
- Press a free day to record an absence on it. Press a coloured day to change or delete that absence.
Who is off this month
On Staff Absences, choose Team calendar. Everyone is in a row and every day of the month is in a column.
Absence report for payroll
- On Staff Absences, choose Report for payroll.
- Enter the From and To dates of the pay period.
- Press Download CSV and send it to your payroll provider. The same report is on Finance, Payroll, under Absence report.
Good to know
- Days are counted on the person's working days from their staff record, or Monday to Friday if none are set.
- An absence that runs past the end of the period shows the days inside the period and says it carries on.
- Marking a rota shift as absent records the absence here too.
- Managers and team leaders record absences. Staff can see their own.
Still stuck? Email hello@care-app.uk and tell us which screen you were on. We aim to reply within a few hours.